<aside> <img src="/icons/city_gray.svg" alt="/icons/city_gray.svg" width="40px" /> EmKay Assists

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<aside> <img src="/icons/row_gray.svg" alt="/icons/row_gray.svg" width="40px" /> Table of Contents

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<aside> <img src="/icons/flash_gray.svg" alt="/icons/flash_gray.svg" width="40px" /> Apply Now!

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Location

Remote (Work from Home) - Must be available from 9-5 CST - Must provide your own computer, internet, and phone access.

Summary

Are you a detail-oriented professional who excels at managing real estate transactions from listing to closing, with a talent for cultivating strong relationships? Do you thrive on prioritizing multiple tasks while maintaining clear communication with clients and colleagues? We're looking for someone like you to join our team at EmKay Assists, a virtual company specializing in transaction coordination services for real estate agents. As a Transaction Coordinator, you will play a pivotal role in providing exceptional support and ensuring the success of real estate transactions.

Our Culture

At EmKay Assists, we offer comprehensive support in listing management, contract-to-close processes, and CRM setup and training. Our mission is to partner with growth-oriented real estate agents to help them exceed their personal and professional goals. We prioritize excellence, strong communication, and a client-centric approach in everything we do. By embracing continuous improvement and upholding high standards, we ensure our services are consistent, reliable, and impactful.

Key Responsibilities:

As a Transaction Coordinator, your day-to-day will look like this:

• Review Contracts and Transaction Paperwork: Conduct thorough reviews of contracts and transaction paperwork to confirm the accuracy of details, completeness of information, and presence of all required signatures.
• Manage Transaction Timelines: Gather and monitor contingency dates and ensure that all deadlines are met efficiently.
• Maintain Client Communication: Keep the agents, along with their buyers and sellers, informed and engaged throughout the transaction process, ensuring they feel supported and excited about their experience.
• Coordinate with Key Players: Work closely with title/escrow officers, mortgage lenders, appraisers, and other parties to facilitate smooth transactions.
• Coordinate Paperwork: Distribute necessary paperwork to all parties involved in a transaction, such as buyers, sellers, lenders, attorneys, and other third parties.
• Oversee Inspections: Schedule and coordinate inspections and assist with keeping track of repairs when necessary.
• Listing Management: Assist agents with prepping temporary listings on the MLS, including ordering staging, photos, videos, and signage as needed. Converting listings and price changes in Paragon for some agents.
• File Compliance: Submit necessary documentation to the office broker for file compliance.
• Closing Coordination: Schedule and coordinate all aspects of the closing process to ensure a successful and timely completion.
• Database Management: Input essential information into client databases and transaction management systems for seamless record-keeping.

Additional responsibilities:

• Documentation: Record processes as you do them to ensure SOPs are consistently updated.
• Agent Onboarding: Assist in onboarding new real estate agents and maintain client profiles.
• System Updating: Update action plans and email templates in multiple systems

Skills You'll Need to Bring:

• Real Estate Knowledge: In-depth understanding of real estate terminology, contracts, and MLS rules and regulations.
• Client Success Ownership: Taking full responsibility for the transaction process and ensuring the satisfaction and retention of real estate agents.
• Communication Pro: Strong written and verbal communication skills, with the ability to keep clients, third parties and team members informed and engaged.
• Self-Motivated: Able to work independently, take initiative, and excel in a collaborative team environment.
• Time Management: Proven ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Detail-Oriented: Exceptional organizational skills and meticulous attention to detail.
• Resourceful: Skilled at troubleshooting and resolving issues using available online resources and team members for support.
• Proactive: Anticipating your real estate agent's needs BEFORE the agent reaches out to you (e.g., checking on a contingency date well before it’s due or following up on an ongoing issue before being asked)
• Tech-Savvy: Proficient in using real estate transaction management software such as SkySlope, KW Command, and Transaction Room. Familiarity with MLS systems.

Nice To Haves:

• You have experience managing a large number of closings per month in the past. (15+)
• You have experience using CRM platforms like Salesforce, Follow Up Boss, kvCORE, and Lofty.

Our Benefits

• Remote work
• Vacation and paid time off policy
• Be part of a supportive, resourceful, and dedicated team.
• Make a tangible impact on the success of other businesses.

If you're excited about the opportunity to be a vital part of EmKay Assists and share our commitment to excellence, apply now! Let's work together to empower real estate agents and transform their businesses!